Prioritization Notes

The best ideas on how to make a decision on what to do next


Learn how to prioritize correctly from the very beginning and save yourself a few common mistakes. Build a robust system, so you don't fail on misunderstandings or irregularity.

Design Docs at Google
Design Docs at Google

A written description of a product to give a development team overall guidance to the project architecture.

  1. Context and scope—rough overview of the landscape and what is being built.
  2. Goals and non-goals—bulleted list of requirements.
  3. Design—design overview and details.
  4. Alternatives—alternative designs that would’ve achieved similar outcomes.
  5. Cross-cutting concerns—how the design impacts security, privacy, observability.
  1. Creation; rapid iteration—write the doc, share with the project team, drive to a first stable version.
  2. Review—share and discuss with a wider range of colleagues.
  3. Implementation; iteration—begin implementation.
  4. Maintenance; learning—update the doc and re-read over time to find uncertainties.
Fast Task Prioritization
Fast Task Prioritization

Accelerate prioritization with a well-established process.

  1. Proper task description—state problem/result/comments.
  2. Clear criteria—customize framework criteria to be unequivocal to the team.
  3. Automation—use spreadsheets/tools to reduce manual work.
  4. Collaboration—involve the whole team in the evaluation to collect diverse opinions.
  5. Regularity—evaluate weekly, re-evaluate monthly.
Problem Statement Guide
Problem Statement Guide

Optimize operating hours, reduce a human factor during implementation, and accelerate decision-making with proper task description.

  • Clear and brief—comprehensible to anybody on the team.
  • Specific and supported—with existing files and links attached.
  • Readable—with paragraphs, bullets, bold, italics, highlights.
  • Reasonable—with subtasks or clear checkpoints.
  • Problem: detailed description of the problem to solve. 
  • Result: detailed description of the expected result. 
  • Solution/Comments: known info on solutions or obstacles.

How to choose a prioritization framework?

Not sure what to choose? Download our prioritization frameworks guide with questions, examples and useful links. Explore it in hi-res PNG, PDF or interactive Miro Board.